Recurring expenses are for expenses that occur at regular intervals such as monthly, weekly, etc. This enables you to enter an expense 1 time and then the expense is automatically created for each time after that, saving you the need to manually enter these expenses every time they happen
You can create a new expense from any screen by clicking the blue plus sign at the top of the page
This will open up the add expense wizard.
Follow directions below
Chose if this is a:
- Direct expense between parents. This is defined as a payment that occurs directly between parents - Child Support, Alimony, Additional Support, etc. For example, Dad is making a base support payment to Mom. If this is a direct expense see the Recurring Expenses: Direct Expenses for further directions
- Reimbursement for an expense that was paid to a merchant– This is defined as a payment to a merchant or 3rd Party that one parent paid for already. For example, Dad paid for a doctor's appointment, and now Mom needs to pay him back her share.
- Click on the Green Next button
For this example, we are using the Direct Payment between Parents for the Base Child Support Payment.
Step 2: Details
Who should receive the payment for this expense:
- Recipient: The person who should receive the payment for this item., Choose either you (Me) or the other parent, from the dropdown menu.
(Optional) Add special categorization of the item:
- Personal: If this is chosen the item will not be submitted or shared with the other parent
- Tax Deductible: Items may include alimony / family support payments, medical expenses or child care expenses. Of course, any item can be tracked and marked as tax deductible
(Required) Choose the details of the expense
- Child: Choose which child the expense is for. The expense can be for an individual child or for all children
- Merchant: Who received the initial payment for this item? This is a merchant and not one of the parents. You can choose a Merchant already entered or click the + button to add a new Merchant.
- Category: This is the type of expense that was entered. The category is automatically populated based on how the Merchant was entered into the system. You can override the category by choosing a different category at this time.
- Recurring: Click the Recurring box to see the recurring expenses options
- Expense Date: This is the date the item should first start, also known as the transaction date. For example, if the item was purchased on Dec 10, 2018, then this is the date that should be entered in this field.
- First Due Date: This is the Most current next Due date. This date CANNOT be before the Expense Date. By default, the other parent is given 30 days from the day the item is entered to make a payment. However, this can be changed by choosing another date.
- Last Expense Date: This is the date that the recurring expense should end. If you do not choose a date here the recurring expense will continue to be entered indefinitely.
- Frequency: Choose how frequent this item should be automatically generated.
Note: Depending on the frequency you choose here will determine how many future expenses will be created immediately. For example, if you choose Monthly, expenses will be created based on the Expense date + 3 months beyond today's date. For example, if you choose the Expense Date that was 6 months ago and the frequency of Monthly then a total of 9 expenses will be created immediately. One for each month up until today's date and 3 months in the future. Moving forward, the expense will continue to always have 3 future months created.
You can always update or cancel this recurring expense by going to the Recurring Expenses page.
- Verify all the information in the screen and click the green Next button
Step 3: Amount
- Enter the total amount paid to the Merchant
- You will see the Merchant (selected from the previous screen) and who paid the original expense (based on recipient selected on the previous screen. If either of these items is not correct, hit the Back button to update these items.
- Enter how the item should be split between the parents. You can update the amount or percentage for any of the parents and the other fields will automatically calculate based on the total that you entered above.
Note: If the Merchant / Category was previously entered in the Category Splits in Case Management this percent will be automatically populated. Otherwise, it will default to 50% / 50%. If you want to set a default, other than 50% / 50% you can do so by adding this preference in Case Management --> Category Splits
- Verify the amount and click the green Next button
Step 4: Receipt
In this screen, you will add the receipt for the recurring transaction.
- Add a receipt. You can either drag the receipt to the box or click on the box open a dialog box to select the receipt
- If a receipt is unavailable, click receipt unavailable and enter a reason why you do not have the receipt.
Once completed, click the Submit button to send to the other parent.